Standard Booking Agreement
Booking: Bookings will be accepted by email, online booking request form, fax, phone and considered tentative and not binding on either party unless confirmed in writing at least 3 working days prior to the commencement of the confirmed booking.
Tentative Booking: Tentative bookings must be confirmed or released 72 hours prior to booking; otherwise secondary booking will take precedence.
Booking Agreement: Upon confirmation of all bookings, a booking agreement will be sent by NOVA:The New Orleans Voice Agency to the client, which must be signed and returned by the client prior to the commencement of the booking.
Hourly Rates: Two hour minimum at talent hourly rate. Length of job is to be specified at time of booking. (All talent must be paid for the full amount of time that they are booked, even if they are not used for the full amount of the booking time.)
Half Day Rates: A half day booking is not to exceed 4 hours. After 4 hours, a day rate applies. (A talent must be paid for the full Half day amount, even if they are not used for the full amount of the booking time.)
Day Rates: A day rate is 8 consecutive hours between 9:00 a.m. and 5:00 p.m, including one 1/2 hour lunch break. Day rates must be requested at time of booking or an hourly rate will apply. (A talent must be paid for the full day amount, even if they are not used for the full amount of the booking time.)
Overtime: After eight consecutive hours and for all times on Saturday, Sunday and holidays, time and a half will be charged unless otherwise negotiated in writing. Time and a half is also charged on bookings before 8:00 am and after 6:00 p.m. Bookings exceeding the agreed upon end time, for hourly and day bookings, are charged overtime, billed on the quarter hour (every 15 minutes, with time rounded to the nearest fifteenth).
Video: Based on daily rate with a buy-out/residuals to be negotiated separately.
Rehearsal Fees: Fees to be charged at half the hourly rate with a minimum of one hour.
Expenses: The client is responsible for the payment of hotel and subsistence costs when Talent is required to work away from his/her home location.
Travel Time/Accomodations: Client is to pay for all costs of transportation, accommodations, meals and per diems for location bookings that are "outside" the Talent’s living state. Travel time will be charged at half the hourly rate, this and location expenses are to be negotiated with The Agency. Return and any accommodation arrangements are to be stated clearly by the client at the time of the booking.
Usage Fees: Usage fees, residuals, and buyout fees are to be negotiated with the agency and must be stated at the time of the booking. Usage fees are in addition to the talent's hourly rate. Billboards, print ads, consumer product packaging, poster, hang tags, P.O.P., displays, inserts, endorsements or use of talents’ names all constitute a "premium" subject to usage fee negotiation.
Complaints: Any cause for complaint should be reported to NOVA:The New Orleans Voice Agency during the course of the booking. Complaints will not be considered in retrospect.
Cancellations: Confirmed bookings canceled within 72 hours (3 days from booking date) will not be charged a cancellation fee. Confirmed bookings canceled within 48 hours (2 days from booking date) will be charged half rate. Confirmed bookings canceled within 24 hours (1 day of booking date) will be charge full rate.
Weather Permit Cancellations: If a booking is 'weather permitting' this must be made clear at the time of booking. At the first cancellation, half the fee is charged if not rescheduled within two weeks of the original booking date. At the second cancellation, the full fee is then charged.
Talent Fees: All Talent fees are to be paid directly to NOVA:The New Orleans Voice Agency.
Vouchers: Client must sign each Talent(s) voucher at the end of each booking.
Agency Fee: There is a 15% agency service charge on all bookings, usage fees, buyout fees, reuses and residuals.
Payment: The NEW ORLEANS Voice Agency will invoice the client and payment is required within 30 days from the Booking Date. A 3% late charge per month will be added to each invoice if not paid within 30 days of Booking Date.
Client Responsibility: 1. Disclosure of extraordinary conditions or requirements; 2. Specify exact dressing facilities; 3. Specify Weather Permit; 4. Give the address and phone number of all booking locations; 5. Specify usage at time of booking; 6. Confirm all booking fees prior to actual booking; 7. Provide complete billing information at the time of booking; 8. Provide a safe working environment, free of any form of danger or personal harassment.
Referrals: If a Talent is referred by one of our talent and is booked, the referred person(s) will be considered a talent provided by The NEW ORLEANS Voice Agency and the talent will be invoiced for by NOVA:The New Orleans Voice Agency.
Assigning: The client shall not assign or otherwise transfer any of its rights or obligations in relation to the booking to any third party without the prior written consent of NOVA:The New Orleans Voice Agency.
Employer Liability: Talent are not the employees of NOVA:The New Orleans Voice Agency nor any of its associates.